top of page
Woman typing a document in a shared office - what is legal typing

What is Legal typing?

At OutSec Legal we have a range of legal typing services all of which have been specifically designed for today's legal practice.

 

Outsourcing key process-based functions like typing allows law firms, barristers' chambers and legal practices to concentrate on what they do best; practice law.

​

As Tom Peters says "Do what you do best, outsource the rest".

So, What is Legal Typing?

When we think of legal typing, we immediately think of audio typing or transcription. This is the process of converting digital dictation recordings recorded by solicitors, barristers, paralegals, legal executives and their practice staff from speech into text by a legal transcriptionist, legal typist or legal secretary who then transcribes the text into digital legal documents. These digital documents include (to name a few):

  • ​Articles of Association

  • Contracts and Agreements

  • Instructions and Briefs to Counsel

  • HM Land Registry documents and forms

  • Court documents and forms

  • Bespoke correspondence

  • Telephone attendance notes

  • File notes

  • Attendance notes 

  • Witness statements

  • Affidavits

  • Statutory declarations

  • Leases

  • Notices

Our legal typing team know to set out documents in civil proceedings. They are aware that the layout is stipulated by law, under part 5 of the CPR and that this appears in the "white book".  They also know when writing a letter to an incarcerated prisoner at His Majesty's pleasure, what rule a Solicitor's letter would be sent under. If they don't then, your work is not being carried out by trained or experienced legal typists.

​

This is why legal typing work should be typed by experienced and trained legal typists, transcriptionists or secretaries.  This is because they know how documents should be set out. They will also know Latin terminology and legal jargon. 

 

Unfortunately, there are many transcription companies in the market, that conduct work for many different sectors, where legal work is often farmed out randomly to huge banks of typists (where most have never worked in the legal profession).  This results in poor-quality legal transcription.

​

Legal typing would also encompass copy typing and an array of other services we offer (see below).

OutSec Legal's Typing & Transcriptionist Team

At OutSec Legal we believe in having dedicated legal typists and legal transcriptionists. Consequently, for each fee earner, we would allocate two experienced legal typists, legal secretaries or legal transcriptionists to carry out their work.  All of OutSec Legal's transcriptionists have at least 10 years of experience in the legal profession.  This allows your dedicated typists to build a rapport, in the same way as an in-house secretary would.

It is this which makes OutSec Legal's team one of the best in the UK legal transcription market.

 

Our legal transcription service has experience in a vast range of areas.

What Areas of Law Does Your Legal Typing Team Cover?

At OutSec Legal we cover most areas of law but have specialist legal typists in the following areas:

​​

  • Human Rights

  • Personal Injury

  • Clinical negligence

  • Criminal

  • Matrimonial

  • Family

  • Probate

  • Company Law

  • Conveyancing & Property law

  • Civil Litigation

  • Criminal Litigation

  • Tort

  • Copyright (Music)

  • Design and Patents

  • Debt

  • Insolvency and Bankruptcy

  • Immigration

  • Social Housing

  • Public Law

  • Employment Law

  • Charity

  • Commercial

  • Consumer

  • Corporate

​

What Types of Legal Practices Do You Cater For?

  • Would using speech-to-text software not be quicker?
    Unfortunately, speech-to-text software still struggles with accuracy. There are also concerns regarding the security of recordings and the processing of these. You may recall the article in the Guardian about Apple where we learned that: "Apple contractors regularly hear confidential medical information". And it wasn't just Apple: Google "admitted that contractors can access recordings made by Assistant, after some of its recordings were leaked". Here at OutSec Legal, we have developed our own app for you to record and upload your audio transcription files securely and easily to us. Our professional legal transcriptionists will provide you with a more accurate transcription than you could obtain via speech-to-text software and they are covered by our confidentiality contracts. So with OutSec, you know who is processing your data and that it will be safe.
  • How will you keep my data secure?
    OutSec Legal has been transcribing confidential digital recordings and legal digital dictation files securely for over 20 years. Our software has been developed around stringent encryption standards required by the legal services sector. We are registered with the ICO. OutSec Legal are also Cyber Essentials certified, which is required by all contractors who contract with UK Gov. OutSec Legal leverage the Amazon/AWS Cloud to provide a highly secure and geo-redundant infrastructure, which provides the resilience and availability demanded by modern-day businesses. OutSec also ensures that every client transaction is protected with the latest SSL security. OutSec’s FileManager system is password encrypted, with each client having their own username and password. The OutSec servers are secured using the latest encryption protocols: Simplified disaster recovery and automatic failover Encryption at rest and in-transit Encrypted data transfer (256-bit using a 2048-bit key) SHA-2 hashing for all certificates. TLS cryptology.
  • What if I need help or support?
    You are able to contact OutSec Legal by email, phone and even by Skype. We will be happy to speak to you and provide you with any help or support that you need in using our service.
  • Why is OutSec Legal the leading UK legal transcription company in the industry?
    OutSec Legal has been designed from the ground up to provide services which law firms, barristers' chambers and other legal practices want and need. OutSec Legal only transcribe legal digital dictation audio and video files to offer our unique set of services. These include legal transcription (single voice or multi voice) as well as legal document production, formatting and editing services. OutSec Legal only transcribe files from legal practices, they do not transcribe files from other sectors. This makes our offering unique from other transcription companies in the market, where work is farmed out randomly to huge banks of typists (none of which have ever worked in the legal sector). ​ At OutSec we believe in having dedicated legal typists, transcriptionists and secretaries. Consequently, for each fee earner, we would allocate two experienced legal typists, transcriptionists or secretaries to carry out their work. All our transcriptionists have at least 10 years of experience in the legal sector. This allows your dedicated legal transcriptionists to build a bond, in the same way as an in-house secretary would. ​ Our legal transcriptionist team and our legal document production, formatting and editing team know exactly how legal documents should be laid out. This is because most have CILEX or legal secretarial qualifications in addition to their experience meaning they are the best in the industry. Our passion for excellence and an eye for detail, alongside financial investment in the very latest technology, ensure OutSec Legal provide a first-class service with data security and confidentiality at the forefront. Our close working relationship with our clients ensures that the OutSec Legal experience is one of excellence and a natural extension of your existing office.

​

Legal Typing & Transcription Services

How Our Legal Typing Service Works

Record your legal dictation files

Record your audio digital dictation files via our OutSec Speak app and send the dictation files securely to us. Alternatively, if you use a digital dictaphone, you can upload your digital dictation files via our secure website. You will receive a notification that the file has been uploaded and sent for transcription using our typing service. OutSec Legal can also accept files from Bighand, Dictamen, ODMS & Speechwrite and many other digital dictation recorders & software platforms.

​

Your legal typing is undertaken by legal typists or legal secretaries

Your received files will be allocated to one of your two designated legal typists or legal secretaries who will type, edit and format your legal documents as per your instructions on your audio dictation file. Our legal typists can type your legal correspondence and documents directly into case management systems such as Actionstep, Visualfiles, Ochresoft, Intelliworks and many, many more.

Receive your legal transcripts

Once your dictation file has been typed by your legal typist or legal secretary, you will receive a notification that your completed work is ready for collection.  

 

You are able to download your completed legal typing from our secure website.

 

​

OutSec Legal Logo

A Trusted UK Legal Typing Company

Secure Legal Typing

Quality Legal Typing & Transcription 

Guaranteed Turnaround Times

Legal Document Typing & Other Services

Frequently Asked Questions

At OutSec Legal, we are always happy to answer any questions you may have.

That is why we have put together a searchable set of frequently asked questions just for you:

  • Would using speech-to-text software not be quicker?
    Unfortunately, speech-to-text software still struggles with accuracy. There are also concerns regarding the security of recordings and the processing of these. You may recall the article in the Guardian about Apple where we learned that: "Apple contractors regularly hear confidential medical information". And it wasn't just Apple: Google "admitted that contractors can access recordings made by Assistant, after some of its recordings were leaked". Here at OutSec Legal, we have developed our own app for you to record and upload your audio transcription files securely and easily to us. Our professional legal transcriptionists will provide you with a more accurate transcription than you could obtain via speech-to-text software and they are covered by our confidentiality contracts. So with OutSec, you know who is processing your data and that it will be safe.
  • How will you keep my data secure?
    OutSec Legal has been transcribing confidential digital recordings and legal digital dictation files securely for over 20 years. Our software has been developed around stringent encryption standards required by the legal services sector. We are registered with the ICO. OutSec Legal are also Cyber Essentials certified, which is required by all contractors who contract with UK Gov. OutSec Legal leverage the Amazon/AWS Cloud to provide a highly secure and geo-redundant infrastructure, which provides the resilience and availability demanded by modern-day businesses. OutSec also ensures that every client transaction is protected with the latest SSL security. OutSec’s FileManager system is password encrypted, with each client having their own username and password. The OutSec servers are secured using the latest encryption protocols: Simplified disaster recovery and automatic failover Encryption at rest and in-transit Encrypted data transfer (256-bit using a 2048-bit key) SHA-2 hashing for all certificates. TLS cryptology.
  • What if I need help or support?
    You are able to contact OutSec Legal by email, phone and even by Skype. We will be happy to speak to you and provide you with any help or support that you need in using our service.
  • Why is OutSec Legal the leading UK legal transcription company in the industry?
    OutSec Legal has been designed from the ground up to provide services which law firms, barristers' chambers and other legal practices want and need. OutSec Legal only transcribe legal digital dictation audio and video files to offer our unique set of services. These include legal transcription (single voice or multi voice) as well as legal document production, formatting and editing services. OutSec Legal only transcribe files from legal practices, they do not transcribe files from other sectors. This makes our offering unique from other transcription companies in the market, where work is farmed out randomly to huge banks of typists (none of which have ever worked in the legal sector). ​ At OutSec we believe in having dedicated legal typists, transcriptionists and secretaries. Consequently, for each fee earner, we would allocate two experienced legal typists, transcriptionists or secretaries to carry out their work. All our transcriptionists have at least 10 years of experience in the legal sector. This allows your dedicated legal transcriptionists to build a bond, in the same way as an in-house secretary would. ​ Our legal transcriptionist team and our legal document production, formatting and editing team know exactly how legal documents should be laid out. This is because most have CILEX or legal secretarial qualifications in addition to their experience meaning they are the best in the industry. Our passion for excellence and an eye for detail, alongside financial investment in the very latest technology, ensure OutSec Legal provide a first-class service with data security and confidentiality at the forefront. Our close working relationship with our clients ensures that the OutSec Legal experience is one of excellence and a natural extension of your existing office.

However, if you have any additional questions why not get in touch.

What Makes OutSec Legal The Best Legal Typing Service & Legal Document Production Service in the UK?

  • OutSec Legal only use experienced legal secretaries, legal copy typists, notetakers, minute takers, legal document production and editing specialists, all of whom have signed strict confidentiality agreements with us;

  • With OutSec Legal there is no need for expensive dictation equipment;

  • OutSec Legal offers a free dictation app to customers.  This allows legal dictation files to be recorded on your smartphone or tablet;

  • With OutSec Legal there are no contracts, no monthly fees, no minimum spends or hidden fees. The service is on a pay-as-you-go basis, meaning you are in control;

  • OutSec Legal has been designed exclusively for the legal sector to offer the best quality remote legal typing and legal document production, formatting and editing services at cost-effective pricing;

  • OutSec Legal's services are perfect for sole practitioners, barristers, mediators, law costs draftsmen, law firms, in-house legal departments and barrister's chambers;

  • OutSec Legal are GDPR compliant;

  • OutSec Legal are Cyber Essentials certified and is assessed independently.

  • OutSec Legal offers multi-voice transcription. We can transcribe recorded remote meetings and provide Zoom transcription., Microsoft Teams transcription & Skype transcription;

  • We can also work directly with your existing case management software such as Proclaim, ALB, Ochresoft, Intelliworks, LEAP, Visualfiles and many more;

  • OutSec Legal can integrate with leading digital dictation software platforms such as BigHand, Dictamen, Olympus ODMS and Philips Speechwrite; 

  • OutSec Legal is based in the United Kingdom and is a UK-registered company;

  • OutSec Legal offers copy typing, fix and format, file conversion and legal authoring services to name but a few;

  • OutSec Legal provides itemised billing each month, so you know what you have spent and when;

  • OutSec Legal are able to work with your existing legal precedents, legal templates or lists of standard paragraphs;

  • Our document production specialists can even improve upon existing templates or precedents for you to improve productivity.

bottom of page