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Lawyer taking notes via a Microsoft Teams meeting - Notetaking and Minutes of Meetings Service

Notetaking & Minutes of Meetings Service

Note Taking

£80 per hour

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Note Taking with Cross Checking

£95 per hour

 

Minuting

£115 per hour

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At OutSec Legal, we are aware of the pressures placed on legal professionals & the profession to provide rapid and efficient responses to their clients. OutSec Legal offer remote notetaking and minuting services for those conducting meetings remotely via platforms such as Zoom, Microsoft Teams and Skype to name a few etc.

 

We can also take notes or minutes of meetings from a video or audio-recorded meeting after a meeting has taken place.

 

What is the Difference Between Note Taking and Minutes?

What is Notetaking?

Notetaking is the practice of recording information from a meeting or a conference. By taking notes, the notetakers record the essence of the information ascertained at the meeting, freeing their mind from having to recall everything after the event.

What Are Minutes of Meetings (aka Minutes or MoM)?

Minutes of Meetings (MoM abbreviated or 'minutes' for short) are precise and concise notes taken of discussions, together with action points and decisions made during meetings.

 

Use Case Scenarios

Notes are usually taken to provide a record of informal business meetings.  These might be to record team meetings or business development meetings.

 

In more formal business settings, however, meeting minutes are usually taken.

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Meetings which might be minuted include board meetings, partnership meetings, committee meetings as well as grievance and disciplinary meetings to name but a few.

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It is often useful to have a third party take minutes of in-house meetings.  This is to avoid bias during the minute-taking process.

Meeting Transcript

Where a meeting has been recorded and you need a full detailed written account or a verbatim transcription, and the meeting has been recorded, we can also assist in this regard.

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This would utilise our multi-voice legal transcription service which you can find out more information about here.

Who Processes our Note-Taking and Minute-Taking Work?

OutSec Legal's notetakers form part of the legal document production, formatting and editing team. All our notetakers and minute-takers have worked in the legal sector for at least 10 years or more.  All our notetakers and minute-takers in OutSec Legal's document production and editing team have been handpicked for their knowledge and skills and expertise. 

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Many of OutSec Legal's notetakers and minute-takers have CILEX qualifications and/or legal secretarial qualifications.  

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All our notetakers and minute-takers understand legal terminology including commonly used Latin terms. This makes our notetakers and minute-takers one of the best in the industry for meetings of a legal nature.

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All of our notetakers and minute-takers in our legal document production and editing team have signed strict confidentiality agreements.

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Which Remote Meeting Platforms Can You Attend to Take Minutes of Meetings or Notes?

We can attend meetings remotely to take minutes or notes on most platforms provided we have received the meeting details and an invite before the meeting.

 

We attend meetings on the following platforms:
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We can also transcribe recorded files from the above platforms either verbatim, intelligent verbatim or edited. You can find out more here. We can also prepare minutes or notes from the recording after a meeting has taken place.

How Our Note Taking and Minute Taking Service Works

Call us to book your time slot

You will need to call us to book your time slot and provide us with your meeting details and which remote platform you are using whether it be: Zoom, Microsoft Teams, Skype, Webex, GoToMeeting, Google Meet, Zoho Meeting etc.

An OutSec Legal notetaker will attend your meeting

An OutSec Legal notetaker will attend your meeting remotely on the required date and time, following the instructions given beforehand.  They will take notes and minutes during the remote meeting.

Received your completed notes or minutes

Once the meeting has ended your OutSec notetaker will write up their notes or prepare minutes.  Their completed work will be sent to you securely for you to download.

What Makes OutSec Legal The Best Legal Transcription Service & Legal Document Production Service in the UK?

  • OutSec Legal has been designed exclusively for the legal sector to offer the best quality remote legal typing and legal document production, formatting and editing services at cost-effective pricing;

  • OutSec Legal's services are perfect for sole practitioners, barristers, mediators, law costs draftsmen, law firms, in-house legal departments and barrister's chambers;

  • OutSec Legal are GDPR compliant;

  • OutSec Legal are Cyber Essentials certified which are audited and assessed independently;

  • OutSec Legal only use experienced legal secretaries, legal copy typists, notetakers, minute takers, legal document production and editing specialists, all of whom have signed strict confidentiality agreements with us.;

  • With OutSec Legal there is no need for expensive dictation equipment;

  • OutSec Legal offers a free dictation app to customers.  This allows legal dictation files to be recorded on your smartphone or tablet;

  • With OutSec Legal there are no contracts, no monthly fees, no minimum spends or hidden fees. The service is on a pay-as-you-go basis, meaning you are in control. 

  • OutSec Legal offers copy typing, fix and format, file conversion and legal authoring services to name but a few.

  • OutSec Legal provides itemised billing each month, so you know what you have spent and when;

  • OutSec Legal are able to work with your existing legal precedents, legal templates or lists of standard paragraphs;

  • Our document production specialists can even improve upon existing templates or precedents for you to improve productivity;

  • OutSec Legal offers multi-voice transcription. We can transcribe recorded remote meetings and provide Zoom transcription., Microsoft Teams transcription & Skype transcription;

  • We can also work directly with your existing case management software such as Proclaim, ALB, Ochresoft, Intelliworks, LEAP, Visualfiles and many more.

  • OutSec Legal can integrate with leading digital dictation software platforms such as BigHand, Dictamen, Olympus ODMS and Philips Speechwrite.  

  • OutSec Legal is based in the United Kingdom and is a UK-registered company.  

Frequently Asked Questions

At OutSec Legal, we are always happy to answer any questions you may have.

That is why we have put together a searchable set of frequently asked questions just for you:

  • Would using speech-to-text software not be quicker?
    Unfortunately, speech-to-text software still struggles with accuracy. There are also concerns regarding the security of recordings and the processing of these. You may recall the article in the Guardian about Apple where we learned that: "Apple contractors regularly hear confidential medical information". And it wasn't just Apple: Google "admitted that contractors can access recordings made by Assistant, after some of its recordings were leaked". Here at OutSec Legal, we have developed our own app for you to record and upload your audio transcription files securely and easily to us. Our professional legal transcriptionists will provide you with a more accurate transcription than you could obtain via speech-to-text software and they are covered by our confidentiality contracts. So with OutSec, you know who is processing your data and that it will be safe.
  • How will you keep my data secure?
    OutSec Legal has been transcribing confidential digital recordings and legal digital dictation files securely for over 20 years. Our software has been developed around stringent encryption standards required by the legal services sector. We are registered with the ICO. OutSec Legal are also Cyber Essentials certified, which is required by all contractors who contract with UK Gov. OutSec Legal leverage the Amazon/AWS Cloud to provide a highly secure and geo-redundant infrastructure, which provides the resilience and availability demanded by modern-day businesses. OutSec also ensures that every client transaction is protected with the latest SSL security. OutSec’s FileManager system is password encrypted, with each client having their own username and password. The OutSec servers are secured using the latest encryption protocols: Simplified disaster recovery and automatic failover Encryption at rest and in-transit Encrypted data transfer (256-bit using a 2048-bit key) SHA-2 hashing for all certificates. TLS cryptology.
  • What if I need help or support?
    You are able to contact OutSec Legal by email, phone and even by Skype. We will be happy to speak to you and provide you with any help or support that you need in using our service.
  • Why is OutSec Legal the leading UK legal transcription company in the industry?
    OutSec Legal has been designed from the ground up to provide services which law firms, barristers' chambers and other legal practices want and need. OutSec Legal only transcribe legal digital dictation audio and video files to offer our unique set of services. These include legal transcription (single voice or multi voice) as well as legal document production, formatting and editing services. OutSec Legal only transcribe files from legal practices, they do not transcribe files from other sectors. This makes our offering unique from other transcription companies in the market, where work is farmed out randomly to huge banks of typists (none of which have ever worked in the legal sector). ​ At OutSec we believe in having dedicated legal typists, transcriptionists and secretaries. Consequently, for each fee earner, we would allocate two experienced legal typists, transcriptionists or secretaries to carry out their work. All our transcriptionists have at least 10 years of experience in the legal sector. This allows your dedicated legal transcriptionists to build a bond, in the same way as an in-house secretary would. ​ Our legal transcriptionist team and our legal document production, formatting and editing team know exactly how legal documents should be laid out. This is because most have CILEX or legal secretarial qualifications in addition to their experience meaning they are the best in the industry. Our passion for excellence and an eye for detail, alongside financial investment in the very latest technology, ensure OutSec Legal provide a first-class service with data security and confidentiality at the forefront. Our close working relationship with our clients ensures that the OutSec Legal experience is one of excellence and a natural extension of your existing office.

However, if you have any additional questions why not get in touch.

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