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Keyboard in legal office legal copy typing service for legal practices

Legal Copy Typing Service for Law Firms 

Standard Rate

£0.40 per minute

 

Priority Rate

(processed immediately and returned once complete)

£0.46 per minute

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At OutSec Legal, we are aware of the pressures placed upon legal practices & legal professionals to provide efficient and rapid responses to their clients.  Our copy typing and legal document production services are designed with those needs in mind.

 

We know there are times when people prefer to draft documents or handwrite notes, and then require a copy to be typed at a later date. Similarly, you may have a hardcopy document that needs to be typed so you can have a digital copy.

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This is why we provide copy typing services for the legal profession and have copy typing document specialists available when your legal practice needs assistance.

What Types of Documents Do You Copy Type?

Our legal copy typists can copy type:

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  • Hard copy legal precedents

  • Court documents

  • Witness statements

  • Affidavits

  • Statutory declarations

  • Notices

  • Articles of Association

  • Contracts and Agreements

  • Court Forms

  • Land Registry Forms

  • Land Registry Copy Leases

  • Legal correspondence

  • Leases

 

To name but a few.

What is Legal Copy Typing?

Legal copy typing is the typing or retyping of a legal document in written form (i.e. handwritten, typed or a combination of both) into a digital version of that document.  

Legal Copy Typing Use Case Scenarios

There are many reasons why copy typing is still needed by legal practices today.  Whilst some may think that these practices are "old fashioned" many do not realise how cost-effective this method of working can be.

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Well we know there are times when people prefer to draft documents or handwrite notes, and then require a copy to be typed at a later date.  Perhaps they have been handwriting a telephone attendance note whilst on the phone to a client. Perhaps they have the client in the office and are making notes for an attendance note and simply need it typed after the client leaves.  After all, it saves the fee earner time in dictating the note.  The note simply can go to a typist for typing.

 

Perhaps they have a legal document or precedent they have saved and need to scribble some amendments on it and like magic, the document is ready to go! Well almost, it needs typing.  But for a lawyer, it means they can charge for drafting that document and move on to the next and generate more income. 

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Similarly, there are times in this modern world when copy typing of a document (or parts thereof) is needed.  This is especially so, when a document is in a different format than needed, locked from editing or copying. For instance where you have an Office Copy Lease. Or where the document exists solely in a physical form and where an editable, digital version is needed, like a Will prepared by a different firm of lawyers.

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There are also times when you have a physical document and need a digital version with some minor changes, where it is quicker and easier to send it to a professional copy typing document specialist leaving you to get on with your day-to-day work.

Portable Document Format (PDF) to Microsoft Word

Not all PDFs are created equally. Whilst some documents in PDF format, enable files to be converted to Microsoft Word©, some do not.  This is especially true where image files of a text document have been placed into a PDF.  This can also occur when files have been scanned using older scanners.

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Where they do convert, the issue here is that often the formatting from the original document is rarely kept. Sometimes Microsoft Word uses optical character recognition (OCR) to change the PDF to text.  Where text has been poorly scanned in a document, it can mean that sometimes text can look like gobbledegook either in whole or part of the converted Word document.  It can also mean that some words may not have been picked up correctly and inaccuracies can therefore occur.

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So having produced a converted Word version of a PDF document is all good and well.  To make it useable is a whole different ball game.  Sometimes, it can be quicker for a legal copy typist to retype the document, than actually try and sort out what has been produced from file conversion.

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So to this day, there are plenty of jobs that still require copy typing and professional copy typists.

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Maybe you have lost the original Word document and only have a locked PDF version?

 

Let OutSec Legal provide you with a freshly typed copy to:

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  • create an editable copy of the original physical document for reuse or repurpose

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  • create editable sections of text from the original physical document(s) for reuse or repurpose

Who Processes our Legal Copy Typing & Produces our Legal Documents?

At OutSec Legal we have experienced legal copy typing document specialists within the legal document production team to meet your firm’s needs. This supplements our legal audio transcription services.  

All our copy typists are made up of legal secretaries, legal transcriptionists and legal typists all of whom have worked in the legal sector for at least 10 years or more.  All our legal copy typists have been handpicked for their knowledge and expertise and are Microsoft Word experts.  Our legal copy typing document specialists have advanced Microsoft Word processing skills including index and tables, footnotes and automatic numbering to name a few. Many of OutSec Legal's document production, formatting and editing team have CILEX qualifications or Legal secretarial qualifications. 
 
All our copy typing document specialists understand all legal terminology including commonly used Latin terms.  This makes our legal document production, formatting and editing team one of the best in the industry.

All of our legal copy typing document specialists have signed strict confidentiality agreements.

What Areas of Law Do Your Legal Copy Typists Specialise In?

Our legal copy typists form part of our legal document production team. All our copy typists and transcriptionists have extensive experience in the following areas of law (but not limited to):

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  • Public Law

  • Criminal law

  • Matrimonial law

  • Family law

  • Wills and Probate

  • Conveyancing & Property Law

  • Civil Litigation

  • Criminal Litigation

  • Torts

  • Copyright (Music)

  • Design and Patents

  • Debt, Insolvency and Bankruptcy

  • Asylum and Immigration

  • Social Housing

  • Company law​

  • Employment law

  • Charity

  • Commercial

  • Consumer

  • Corporate

  • Human Rights

  • Personal Injury

  • Clinical negligence

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Case Study: Cost Savings of Using OutSec Legal for Legal Copy Typing

Julie is a solicitor. She works in London and had worked as a typist prior to being a solicitor and can type. She is paid £80,00 and her hourly salaried rate is approximately £41 per hour. She works Monday to Friday, 7.5 hours days a week. She has no access to any support and charges an hourly rate of £140 per hour.

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Julie has a printed 10,000-word long lease precedent. She does not have a digital copy and needs a copy of this one to slightly amend.

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She has two options available to her:

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• Type the 10,000-word long lease herself; or

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• Outsource that typing to a specialist copy typist.

Typing the Document Herself

Julie would spend 250 minutes typing a 10,000-word document herself, if she was typing at a speed of 40 words per minute. Therefore the cost to her firm in producing the document would be 250 x 0.68 = £170.

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However, in the process, Julie would be working less efficiently. She has in effect lost 250 minutes of chargeable time, and generating income for her firm.  Julie's charge out rate is £140 per hour.  Therefore by typing the document herself she has lost approximately £583.

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This means that the true cost of Julie producing the document herself (cost of production + lost time to the firm) is actually £753.

Outsourcing The Legal Copy Typing to OutSec Legal

In this example, we deliberately said Julie was a secretary prior to becoming a solicitor.  This is so we could assume that any copy typist would type at the same rate as Julie.  This in practice, of course, is likely to be rare.  But still, here we can easily demonstrate why it was still more cost-efficient to outsource.  In practice, however, the favour would generally be in the copy typist's favour who would type much quicker. By outsourcing the document, the cost of production for the document would be:

 

250 x £0.40 = £100 plus VAT = £120

 

This means the firm has saved £50 on one document alone. However, Julie's time has been freed up by four hours, meaning she has time to generate additional income for her firm by 250 minutes.  This means that by outsourcing the document the firm could have made savings of up to £583.

 

By outsourcing therefore the cost savings start from £50. However, these rise up depending on how much chargeable time Julie does in those 250 hours up to a maximum of £633!

 

And this is why people continue to use copy typing and why outsourcing this production makes so sense to legal practices to this day.

OutSec Legal All White Logo

A Trusted UK Legal Copy Typing Company

Secure Legal Copy Typing Service

At OutSec Legal we employ bank-level security so your data stays safe and secure. OutSec Legal are Cyber Essentials Certified and GDPR compliant. We are independently audited for Cyber Essentials annually.  

Quality Legal Copy Typing

We guarantee accurate copy typed documents. Our legal document production, formatting and editing team have a minimum of 10 years' experience working in the legal sector. This enables us to provide the best quality copy typed legal documents..

Guaranteed Turnaround Times

Fast turnaround times to ensure your copy typed legal documents are returned to your practice on time.  We also offer an urgent copy typing service for those who are under time pressures.

How Our Legal Copy Typing Service Works

Provide your legal document to be copy typed

You will need to speak with us so we can discuss how to send your documents to us safely and securely. We will make a note of your instructions regarding the copy typing (and any amendments you may wish to make whilst the document is being copy typed).

Legal copy typing is undertaken by a legal copy typist

Your file will be allocated to a Legal Copy Typist who will type, edit and format your legal documents as per your instructions. 

Receive your completed copy typed legal document

Once the file has been completed by your legal copy typist, you will receive your file securely and be notified that it is ready to download.

What Makes OutSec Legal The Best Legal Transcription Service & Legal Document Production Service in the UK?

  • OutSec Legal has been designed exclusively for the legal sector to offer the best quality remote legal typing and legal document production, formatting and editing services at cost-effective pricing;

  • OutSec Legal's services are perfect for sole practitioners, barristers, mediators, law costs draftsmen, law firms, in-house legal departments and barrister's chambers;

  • OutSec Legal are GDPR compliant;

  • OutSec Legal and Cyber Essentials certified which are audited and assessed independently;

  • OutSec Legal only use experienced legal secretaries, legal copy typists, notetakers, minute takers, legal document production and editing specialists, all of whom have signed strict confidentiality agreements with us.;

  • With OutSec Legal there is no need for expensive dictation equipment;

  • OutSec Legal offers a free dictation app to customers.  This allows legal dictation files to be recorded on your smartphone or tablet;

  • With OutSec Legal there are no contracts, no monthly fees, no minimum spends or hidden fees. The service is on a pay-as-you-go basis, meaning you are in control. 

  • OutSec Legal offers copy typing, fix and format, file conversion and legal authoring services to name but a few.

  • OutSec Legal provides itemised billing each month, so you know what you have spent and when;

  • OutSec Legal are able to work with your existing legal precedents, legal templates or lists of standard paragraphs;

  • Our document production specialists can even improve upon existing templates or precedents for you to improve productivity;

  • OutSec Legal offers multi-voice transcription. We can transcribe recorded remote meetings and provide Zoom transcription., Microsoft Teams transcription & Skype transcription;

  • We can also work directly with your existing case management software such as Proclaim, ALB, Ochresoft, Intelliworks, LEAP, Visualfiles and many more.

  • OutSec Legal can integrate with leading digital dictation software platforms such as BigHand, Dictamen, Olympus ODMS and Philips Speechwrite.  

  • OutSec Legal is based in the United Kingdom and is a UK-registered company.  

Frequently Asked Questions

At OutSec Legal, we are always happy to answer any questions you may have.

That is why we have put together a searchable set of frequently asked questions just for you:

  • Would using speech-to-text software not be quicker?
    Unfortunately, speech-to-text software still struggles with accuracy. There are also concerns regarding the security of recordings and the processing of these. You may recall the article in the Guardian about Apple where we learned that: "Apple contractors regularly hear confidential medical information". And it wasn't just Apple: Google "admitted that contractors can access recordings made by Assistant, after some of its recordings were leaked". Here at OutSec Legal, we have developed our own app for you to record and upload your audio transcription files securely and easily to us. Our professional legal transcriptionists will provide you with a more accurate transcription than you could obtain via speech-to-text software and they are covered by our confidentiality contracts. So with OutSec, you know who is processing your data and that it will be safe.
  • How will you keep my data secure?
    OutSec Legal has been transcribing confidential digital recordings and legal digital dictation files securely for over 20 years. Our software has been developed around stringent encryption standards required by the legal services sector. We are registered with the ICO. OutSec Legal are also Cyber Essentials certified, which is required by all contractors who contract with UK Gov. OutSec Legal leverage the Amazon/AWS Cloud to provide a highly secure and geo-redundant infrastructure, which provides the resilience and availability demanded by modern-day businesses. OutSec also ensures that every client transaction is protected with the latest SSL security. OutSec’s FileManager system is password encrypted, with each client having their own username and password. The OutSec servers are secured using the latest encryption protocols: Simplified disaster recovery and automatic failover Encryption at rest and in-transit Encrypted data transfer (256-bit using a 2048-bit key) SHA-2 hashing for all certificates. TLS cryptology.
  • What if I need help or support?
    You are able to contact OutSec Legal by email, phone and even by Skype. We will be happy to speak to you and provide you with any help or support that you need in using our service.
  • Why is OutSec Legal the leading UK legal transcription company in the industry?
    OutSec Legal has been designed from the ground up to provide services which law firms, barristers' chambers and other legal practices want and need. OutSec Legal only transcribe legal digital dictation audio and video files to offer our unique set of services. These include legal transcription (single voice or multi voice) as well as legal document production, formatting and editing services. OutSec Legal only transcribe files from legal practices, they do not transcribe files from other sectors. This makes our offering unique from other transcription companies in the market, where work is farmed out randomly to huge banks of typists (none of which have ever worked in the legal sector). ​ At OutSec we believe in having dedicated legal typists, transcriptionists and secretaries. Consequently, for each fee earner, we would allocate two experienced legal typists, transcriptionists or secretaries to carry out their work. All our transcriptionists have at least 10 years of experience in the legal sector. This allows your dedicated legal transcriptionists to build a bond, in the same way as an in-house secretary would. ​ Our legal transcriptionist team and our legal document production, formatting and editing team know exactly how legal documents should be laid out. This is because most have CILEX or legal secretarial qualifications in addition to their experience meaning they are the best in the industry. Our passion for excellence and an eye for detail, alongside financial investment in the very latest technology, ensure OutSec Legal provide a first-class service with data security and confidentiality at the forefront. Our close working relationship with our clients ensures that the OutSec Legal experience is one of excellence and a natural extension of your existing office.

However, if you have any additional questions why not get in touch.

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