Fix and Format:
A Microsoft Word Document Formatting Service
Standard Rate
£0.45 per minute
Priority Rate
(processed immediately and returned once complete)
£0.55 per minute
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At OutSec Legal, we are aware of the pressures placed on fee earners and legal practices to provide rapid and efficient responses to their clients. Our Microsoft Word formatting service "Fix and Format" is designed with those needs in mind.
Are you having issues with your Microsoft Word® document?
Are you struggling to fix automatic numbering so it runs sequentially?
Not sure how to do a table of contents or how to add fields?
If so, our Fix and Format service is designed for you.
At OutSec Legal we are document specialists and have access to experienced legal secretaries, legal transcriptionists and legal typists who are Microsoft Word experts.
What is Fix and Format?
Fix and format is a Microsoft Word formatting service. The service aims to fix or repair a Microsoft Word document where problems have occurred with the formatting of that document.
Table of contents, internal cross-referencing, fields and hyperlinking - these are all features of advanced document production.
For some, simple document production tasks such as automatic numbering, tabulation and section breaks can prove difficult.
In a recent survey for “The Lawyer”, these challenges affecting legal professionals were aptly documented:
“Some 30 per cent of survey respondents stated that they frequently find applying numbering challenging. Meanwhile, 29 per cent frequently find it challenging to ensure indentations are currently aligned…and almost 25 per cent frequently find it challenging to update a document to a house style”.
These are common issues affecting many of our clients. Especially where document creators need to follow their firm’s house style. Similarly, documents which are worked on collaboratively can result in changes being made to the formatting that result in the document appearing to be “broken”. At OutSec Legal, our professional document specialists, fix broken documents and gets them working the way they should.
This is the joy of having Microsoft Word experts available at the touch of a button.
What Are Use Case Scenarios For Our Fix and Format (A Microsoft Word Formatting) Service?
Whether it is an invoice, a file note, an attendance note, a letterhead or the layout of a court document precedent, all legal professionals want is for their legal document templates to work the best they can.
Solicitors, Barristers, and other fee-earning staff do not want lengthy style guides which become so complex to follow, that producing a document becomes a struggle.
If a house style is too complex, fee earners will run into difficulty. As clearly demonstrated by the stats above, almost a quarter of all lawyers interviewed found it challenging to update a document to a house style and something that should be taken into account when creating any guides.
Additionally, the issue with a complex house style becomes compounded when documents leave control of that legal practice. If a style is too complex, a third party will simply not follow that style, the document may come back a mess with broken formatting and it will be down to your lawyers to sort.
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The other issue with Word documents is the more complex they are, the more likely you are to run into issues with them. Additionally, the more complex they are, the more likely they are to break too, which as a legal practice you do not want either.
Where documents break or fail, that's when you need to call in the experts: the Microsoft Word document specialist!
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The issue also facing most legal practices today (whether they be barristers' chambers or law firms), it is likely that some, all or most of their legal templates and legal precedents were set up many, many years ago. Some templates could well be hitting double figures in terms of age. As a result, some precedents could be in older Word document formats. Which may mean they do not work as well with newer versions or do not display correctly. Some will have been amended several times during their life which may mean the file size has increased since it was originally created. Again, this is another example where a professional Word document specialist can help.
What might be needed here is a refresh. Or the legal template or legal precedent may need to be rebuilt from the ground up. This is something one of our professional Word document specialists can help your legal practice with.
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Simply, having a legal document specialist could be what your legal practice needs to ensure that your legal document works; how you want it to work.
A Microsoft Word document specialist will be able to look at your current document and suggest amendments or upgrades to it. They will also be able to provide you with a new template that works for your business today.
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One of OutSec Legal's professional Word document specialists will also be able to look at your document when numbering no longer runs sequentially or where a house style has become broken.
Why spend time trying to fix something when an expert can do it for you in no time? Wouldn't you call a plumber if you have a leak? The same applies to your legal documents.
A professional document specialist can help resolve the issue rather than trying to do it yourself.
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If you have a troublesome house style, that no one can follow, why not speak to us? We might be able to simplify it for your legal practice to make it easier for people to follow. One of our legal document specialist experts can help here too.
What Areas of Law Do Your Legal Document Specialise In?
Our legal document specialists have extensive experience in the following areas of law (but not limited to):
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Residential Conveyancing
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Commercial Conveyancing
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Civil Litigation
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Criminal law
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Matrimonial law
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Family law
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Wills and Probate
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Criminal Litigation
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Torts
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Copyrights
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Design and Patents
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Debt, Insolvency and Bankruptcy
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Public Law
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Asylum and Immigration
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Social Housing
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Company law​
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Employment law
All our fix and format legal document specialists understand all legal terminology including commonly used Latin terms.
This makes our document production team one of the best in the industry.
All of our legal document and Microsoft Word document specialists in our legal transcriptionist team have signed strict confidentiality agreements.
What Documents Can You Fix?
Our Microsoft Word document specialists can fix files like:
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Leases
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Wills
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Witness Statements
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Expert Statements
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Contracts & Agreements
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Affidavits
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Statutory Declarations
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Court documents
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and much more.
Who Processes our Formatting Work?
OutSec's Legal document production, formatting and editing team is made up of legal secretaries and legal typists all of whom have worked in the legal sector for at least 10 years or more. All of our transcriptionists and typists have been handpicked for their knowledge and expertise.
We have Microsoft Word experts who specialise in fixing Microsoft Word documents and templates.
These legal document specialists have advanced Microsoft Word processing skills including formatting styles, tables, indexes, tables of contents, footnotes and automatic numbering to name a few.
Cost Savings By Outsourcing Your Problem Microsoft Word Formatted Documents to be Fixed
It is always going to be more cost-effective for this work to be outsourced. You will pay from £27 per hour for a professional Microsoft Word specialist to find the problem with your document verses your fee earner's charge out rate which will be in the hundreds of pounds!
A Trusted UK Legal Document Production Company
Secure Legal Document Production, Formatting & Editing Service
At OutSec Legal we employ bank-level security so your data stays safe and secure; we are Cyber Essentials Certified and GDPR compliant. We are audited for Cyber Essentials annually.
Quality Legal Document Production
We guarantee to fix and format your broken legal documents. Our fix and format team have a minimum of 10 years of experience working in the legal sector together, with CILEX or Legal Secretarial qualifications. This enables us to provide the best quality fix and formatting services in the industry.
Guaranteed Turnaround Times
Fast turnaround times to ensure your legal documents are fixed and reformatted on time. We also offer urgent fix and format service for those who are under time pressures
How Our Fix and Format Service Works
Provide your legal document that needs fixing
You will need to speak with us so we can discuss how to send your documents to us safely and securely. We will make a note of your instructions regarding the issues you are having with your legal document. One of our Microsoft Word document specialists will take a look at your legal document and advise as to the best course of action before proceeding.
Your document will be fixed by a Microsoft Word document specialist
Your document will be allocated to a Microsoft Word document specialist who will fix and reformat your legal document
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Receive your fixed or reformatted legal document
Once the file has been completed by our Microsoft Word document specialist, you will receive your file securely and be notified that it is ready to download.
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What Makes OutSec Legal The Best Legal Transcription Service & Legal Document Production Service in the UK?
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OutSec Legal has been designed exclusively for the legal sector to offer the best quality remote legal typing and legal document production, formatting and editing services at cost-effective pricing;
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OutSec Legal's services are perfect for sole practitioners, barristers, mediators, law costs draftsmen, law firms, in-house legal departments and barrister's chambers;
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OutSec Legal are GDPR compliant;
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OutSec Legal are Cyber Essentials certified which is audited and assessed independently;
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OutSec Legal only use experienced legal secretaries, legal copy typists, notetakers, minute takers, legal document production and editing specialists, all of whom have signed strict confidentiality agreements with us.;
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With OutSec Legal there is no need for expensive dictation equipment;
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OutSec Legal offers a free dictation app to customers. This allows legal dictation files to be recorded on your smartphone or tablet;
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With OutSec Legal there are no contracts, no monthly fees, no minimum spends or hidden fees. The service is on a pay-as-you-go basis, meaning you are in control.
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OutSec Legal offers copy typing, fix and format, file conversion and legal authoring services to name but a few.
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OutSec Legal provides itemised billing each month, so you know what you have spent and when;
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OutSec Legal are able to work with your existing legal precedents, legal templates or lists of standard paragraphs;
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Our document production specialists can even improve upon existing templates or precedents for you to improve productivity;
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OutSec Legal offers multi-voice transcription. We can transcribe recorded remote meetings and provide Zoom transcription., Microsoft Teams transcription & Skype transcription;
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We can also work directly with your existing case management software such as Proclaim, ALB, Ochresoft, Intelliworks, LEAP, Visualfiles and many more.
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OutSec Legal can integrate with leading digital dictation software platforms such as BigHand, Dictamen, Olympus ODMS and Philips Speechwrite.
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OutSec Legal is based in the United Kingdom and is a UK-registered company.
Frequently Asked Questions
At OutSec Legal, we are always happy to answer any questions you may have.
That is why we have put together a searchable set of frequently asked questions just for you:
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Would using speech-to-text software not be quicker?Unfortunately, speech-to-text software still struggles with accuracy. There are also concerns regarding the security of recordings and the processing of these. You may recall the article in the Guardian about Apple where we learned that: "Apple contractors regularly hear confidential medical information". And it wasn't just Apple: Google "admitted that contractors can access recordings made by Assistant, after some of its recordings were leaked". Here at OutSec Legal, we have developed our own app for you to record and upload your audio transcription files securely and easily to us. Our professional legal transcriptionists will provide you with a more accurate transcription than you could obtain via speech-to-text software and they are covered by our confidentiality contracts. So with OutSec, you know who is processing your data and that it will be safe.
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How will you keep my data secure?OutSec Legal has been transcribing confidential digital recordings and legal digital dictation files securely for over 20 years. Our software has been developed around stringent encryption standards required by the legal services sector. We are registered with the ICO. OutSec Legal are also Cyber Essentials certified, which is required by all contractors who contract with UK Gov. OutSec Legal leverage the Amazon/AWS Cloud to provide a highly secure and geo-redundant infrastructure, which provides the resilience and availability demanded by modern-day businesses. OutSec also ensures that every client transaction is protected with the latest SSL security. OutSec’s FileManager system is password encrypted, with each client having their own username and password. The OutSec servers are secured using the latest encryption protocols: Simplified disaster recovery and automatic failover Encryption at rest and in-transit Encrypted data transfer (256-bit using a 2048-bit key) SHA-2 hashing for all certificates. TLS cryptology.
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What if I need help or support?You are able to contact OutSec Legal by email, phone and even by Skype. We will be happy to speak to you and provide you with any help or support that you need in using our service.
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Why is OutSec Legal the leading UK legal transcription company in the industry?OutSec Legal has been designed from the ground up to provide services which law firms, barristers' chambers and other legal practices want and need. OutSec Legal only transcribe legal digital dictation audio and video files to offer our unique set of services. These include legal transcription (single voice or multi voice) as well as legal document production, formatting and editing services. OutSec Legal only transcribe files from legal practices, they do not transcribe files from other sectors. This makes our offering unique from other transcription companies in the market, where work is farmed out randomly to huge banks of typists (none of which have ever worked in the legal sector). ​ At OutSec we believe in having dedicated legal typists, transcriptionists and secretaries. Consequently, for each fee earner, we would allocate two experienced legal typists, transcriptionists or secretaries to carry out their work. All our transcriptionists have at least 10 years of experience in the legal sector. This allows your dedicated legal transcriptionists to build a bond, in the same way as an in-house secretary would. ​ Our legal transcriptionist team and our legal document production, formatting and editing team know exactly how legal documents should be laid out. This is because most have CILEX or legal secretarial qualifications in addition to their experience meaning they are the best in the industry. Our passion for excellence and an eye for detail, alongside financial investment in the very latest technology, ensure OutSec Legal provide a first-class service with data security and confidentiality at the forefront. Our close working relationship with our clients ensures that the OutSec Legal experience is one of excellence and a natural extension of your existing office.
However, if you have any additional questions why not get in touch.