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Organised files ready for data processing and data entry - what is data entry

What are the Benefits of Outsourcing  Data Entry Projects?

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At OutSec Legal we have a range of legal transcription and document production services all of which have been specifically designed for today's legal practice. Outsourcing key process-based functions like time-consuming tasks like data entry. allows legal practices to concentrate on what they do best; practice law and generate income.

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As the business writer, Tom Peters says: "Do what you do best, outsource the rest".

OutSec Legal's Data Entry Team

What is Data Entry?

Data entry can be done by typing information into a datasheet using a keyboard.

 

For law firms, one example of data entry might be to collate information from client satisfaction surveys and have the data in one place, so it can be manipulated into usable statistical data.  

 

This work is usually done by data entry transcriptionists or copy typists.

What are the Benefits of Outsourcing Your Data Entry Projects?

There are many benefits to outsourcing those data entry tasks.  These include:

Saving Time & Money

Data entry is a time-consuming process. Instead of having staff involved in data processing, your legal practice could be focusing on other important income-generating tasks.

 

Outsourcing data entry frees up time, so your practice can be more productive. You can also reduce overhead costs by outsourcing your data entry project, and prevent the need to hire additional staff to deal with the data management project.

Improves Data Security

OutSec Legal is ISO 27001 and Cyber Essentials certified. We know how to manage data. We have to maintain compliance with leading security and data standards every day.. We also adopt the best practices to protect data security and confidentiality as part and parcel of our service offerings which are all data intensive.

Improves Staff Well Being & Mental Health

We know that data entry is a dull and repetitive task. It can leave full-time employees feeling like they are in a dead-end job. Doing data entry work all day every day can result in staff suffering mental health issues. Outsourcing your data entry need frees up your staff and the burden of having to do that all day, every day, improving their well-being and mental health.. 

At OutSec Legal we have expert data entry handlers and legal copy typists who will handle your data confidentiality and in accordance with the Data Protection Act and the General Data Protection Regulation (GDPR).

 

Outsec Legal adherres to strict GDPR guidelines and is registered with the ICO as a Data Controller. All our data entry typists and legal copy typists have at least 10 years of experience working in the legal sector. Some have legal secretarial or CILEX qualifications.

It is this which makes OutSec Legal's data entry team one of the best in the UK data entry market serving the legal sector.

What Areas of Law Do Your Data Entry Specialists & Copy Typists Cover?​

At OutSec Legal we cover all areas of law but have specialist legal data entry transcriptionists and legal copy typists in the following areas:

  • Property Law

  • Criminal Law

  • Matrimonial

  • Family

  • Probate

  • Company Law

  • Debt

  • Conveyancing

  • Civil Litigation

  • Criminal Litigation

  • Tort

  • Copyright (Music)

  • Design and Patents

  • Insolvency

  • Bankruptcy

  • Consumer

  • Corporate

  • Immigration

  • Social Housing

  • Public Law

  • Employment Law

  • Charity

  • Commercial

  • Human Rights

  • Personal Injury

  • Clinical negligence

OutSec Legal Logo

A Trusted UK Legal Data Entry Company

Secure Data Entry

OutSec Legal offer a secure, GDPR compliant data entry service. We are Cyber Essentials Certified and GDPR compliant and employ bank-level security so your data stays safe. OutSec Legal are audited annnually.  

Quality Legal Transcriptions 

We guarantee accurate data entry transcriptions. Our legal data entry transcriptionist team have a minimum of 10 years' experience working in the legal sector.

Guaranteed Turnaround Times

Fast turnaround times of your data entry project is processed and returned to your practice on time.  

Frequently Asked Questions

At OutSec Legal, we are always happy to answer any questions you may have.

That is why we have put together a searchable set of frequently asked questions just for you:

  • Would using speech-to-text software not be quicker?
    Unfortunately, speech-to-text software still struggles with accuracy. There are also concerns regarding the security of recordings and the processing of these. You may recall the article in the Guardian about Apple where we learned that: "Apple contractors regularly hear confidential medical information". And it wasn't just Apple: Google "admitted that contractors can access recordings made by Assistant, after some of its recordings were leaked". Here at OutSec Legal, we have developed our own app for you to record and upload your audio transcription files securely and easily to us. Our professional legal transcriptionists will provide you with a more accurate transcription than you could obtain via speech-to-text software and they are covered by our confidentiality contracts. So with OutSec, you know who is processing your data and that it will be safe.
  • How will you keep my data secure?
    OutSec Legal has been transcribing confidential digital recordings and legal digital dictation files securely for over 20 years. Our software has been developed around stringent encryption standards required by the legal services sector. We are registered with the ICO. OutSec Legal are also Cyber Essentials certified, which is required by all contractors who contract with UK Gov. OutSec Legal leverage the Amazon/AWS Cloud to provide a highly secure and geo-redundant infrastructure, which provides the resilience and availability demanded by modern-day businesses. OutSec also ensures that every client transaction is protected with the latest SSL security. OutSec’s FileManager system is password encrypted, with each client having their own username and password. The OutSec servers are secured using the latest encryption protocols: Simplified disaster recovery and automatic failover Encryption at rest and in-transit Encrypted data transfer (256-bit using a 2048-bit key) SHA-2 hashing for all certificates. TLS cryptology.
  • What if I need help or support?
    You are able to contact OutSec Legal by email, phone and even by Skype. We will be happy to speak to you and provide you with any help or support that you need in using our service.
  • Why is OutSec Legal the leading UK legal transcription company in the industry?
    OutSec Legal has been designed from the ground up to provide services which law firms, barristers' chambers and other legal practices want and need. OutSec Legal only transcribe legal digital dictation audio and video files to offer our unique set of services. These include legal transcription (single voice or multi voice) as well as legal document production, formatting and editing services. OutSec Legal only transcribe files from legal practices, they do not transcribe files from other sectors. This makes our offering unique from other transcription companies in the market, where work is farmed out randomly to huge banks of typists (none of which have ever worked in the legal sector). ​ At OutSec we believe in having dedicated legal typists, transcriptionists and secretaries. Consequently, for each fee earner, we would allocate two experienced legal typists, transcriptionists or secretaries to carry out their work. All our transcriptionists have at least 10 years of experience in the legal sector. This allows your dedicated legal transcriptionists to build a bond, in the same way as an in-house secretary would. ​ Our legal transcriptionist team and our legal document production, formatting and editing team know exactly how legal documents should be laid out. This is because most have CILEX or legal secretarial qualifications in addition to their experience meaning they are the best in the industry. Our passion for excellence and an eye for detail, alongside financial investment in the very latest technology, ensure OutSec Legal provide a first-class service with data security and confidentiality at the forefront. Our close working relationship with our clients ensures that the OutSec Legal experience is one of excellence and a natural extension of your existing office.

However, if you have any additional questions why not get in touch.

What Makes OutSec Legal The Best Data Entry Processing Service in the UK?

  • OutSec Legal offers a free dictation app to customers.  This allows legal dictation files to be recorded on your smartphone or tablet;

  • With OutSec Legal there are no contracts, no monthly fees, no minimum spends or hidden fees. The service is on a pay-as-you-go basis, meaning you are in control.;

  • OutSec Legal has been designed exclusively for the legal sector to offer the best quality remote legal typing and legal document production, formatting and editing services at cost-effective pricing;

  • OutSec Legal's services are perfect for sole practitioners, barristers, mediators, law costs draftsmen, law firms, in-house legal departments and barrister's chambers;

  • OutSec Legal are GDPR compliant;

  • OutSec Legal are Cyber Essentials certified which is audited and assessed independently;

  • OutSec Legal only use experienced legal secretaries, legal copy typists, notetakers, minute takers, legal document production and editing specialists, all of whom have signed strict confidentiality agreements with us;

  • With OutSec Legal there is no need for expensive dictation equipment.

  • OutSec Legal can integrate with leading digital dictation software platforms such as BigHand, Dictamen, Olympus ODMS and Philips Speechwrite;  

  • OutSec Legal is based in the United Kingdom and is a UK-registered company;

  • OutSec Legal offers copy typing, fix and format, file conversion and legal authoring services to name but a few;

  • OutSec Legal provides itemised billing each month, so you know what you have spent and when;

  • OutSec Legal are able to work with your existing legal precedents, legal templates or lists of standard paragraphs;

  • Our document production specialists can even improve upon existing templates or precedents for you to improve productivity;

  • OutSec Legal offers multi-voice transcription. We can transcribe recorded remote meetings and provide Zoom transcription., Microsoft Teams transcription & Skype transcription;

  • We can also work directly with your existing case management software such as Proclaim, ALB, Ochresoft, Intelliworks, LEAP, Visualfiles and many more.

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